Criminal Justice Help

If you have questions about the service or if you encounter any technical difficulty using the service, please contact CivicNet. Please telephone our office at 317.233.2010 (Indpls) or 800.236.5446 during our business hours of 8:00am - 5:00pm weekdays.

The Criminal Justice database was established in 1988. It may or may not contain complete information on the individual you are searching for if the event occurred before 1988.

Terms

Below are some terms you may encounter while using CivicNet:

Arrest Charge - charge applied at the time of arrest

Agency Case Number - Case number associated with the arresting incident

Arresting Officer - The arresting officer's badge number, name, and agency

Arresting Agency - The arresting agency

Arrest Location - Where the arrest was made

Booking Date and Time - The date and/or time a party is arrested and entered into the system.

Booking Name - Name given at time of booking; not applicable prior to 1988.

Court Identification Codes

F07	Marion Criminal Muncipal Court 7
F08	Marion Criminal Muncipal Court 8
F09	Marion Criminal Muncipal Court 9
F10	Marion Criminal Muncipal Court 10
F11	Initial Hearing Muncipal Court
F12	Environmental Muncipal Court
F13	Marion Criminal Traffic Muncipal Court 13
F15	Marion Criminal Muncipal Court 15
F16	Marion Criminal Muncipal Court 16
F17	Marion Criminal Muncipal Court 17
F18	Marion Criminal Muncipal Court 18
F19	Marion Criminal Muncipal Court 19
G01	Marion Criminal Superior Division 1
G02	Marion Criminal Superior Division 2
G03	Marion Criminal Superior Division 3
G04	Marion Criminal Superior Division 4
G05	Marion Criminal Superior Division 5
G06	Marion Criminal Superior Division 6
G14	Marion Criminal Superior Division 14
G20	Marion Criminal Superior Division 20
G21	Marion Criminal Superior Division 21
G99	Magistrate Court

Booking Type Codes

CON	Contempt
CVH	Civil Hold
FED	Federal agency hold
HOL	Other jurisdiction hold non Marion County
JVW	Juvenile Waiver
MNH	Mental Hold
OUT	Outright
PAR	Parole/probation processing
PRO	Other processing only
SUM	Summons - processing
WAR	Warrant
WSR	Warrant/summons request

Case Charges - The offense with which the party has been charged

BAC	Blood Alcohol Content
CF	Crimianl Felony
CM	Criminal Misdemeanor
DF	Felony Class D (cases entered before 12/31/01)
EN	Environmental
F	Felony
FA	Felony Class A
FB	Felony Class B
FC	Felony Class C
FD	Felony Class D
IF	Infraction
M	Misdemeanor
MA	Misdemeanor Class A
MB	Misdemeanor Class B, etc.
MC	Criminal Miscellaneous
MR	Murder
PC	Post Conviction Relief
PO	Protective Order
SCH I	Schedule 1 Narcotics
SCH II	Schedule 2 Narcotics, etc.

Case Disposition - Indicates whether the case is waiting for court proceedings. Disposition is OPEN if the case is pending court review. Disposition is CLOSED if court results are reached through convictions, plea bargains, dismissal, etc. Case Disposition does not refer to the charge disposition or verdict.

Case ID - A unique 8 digit number assigned to a variety of matters at the time they are first entered into the Indianpolis/Marion County Criminal Justice Information System. The first two digits of this number represent the year in which this number was or should have been created. Example: 88000001, should have been created in 1988. The Case ID is used to create the cause number for filed criminal cases after January 1, 1988.

Cash On Hand - The amount of money in a party's possession at time of jailing

Cause Number - the cause number is a statewide uniform case numbering system. The 17 digit cause number consists of four groups of characters arranged in a manner to identify the court, the year/month of filing, the case type and the filing sequence. The first group of give characters constitute the county and court identifier. (ex. 49F10 would mean "49" - Marion County and "F10" - municipal court 10). The second group of four characters represents the year and month of filing. (Ex: 9403 - case filed in March of 1994). The third group of two characters designates the type of proceeding (Ex. CM - Criminal Misdemeanor). The 4^th group consists of the numerical sequence that a given case is filed within a specific docket.

Charge Description - The name of the charge

Charge Disposition - Indicates the outcome of the court proceedings (aka: verdict). This may include conviction, dismissal, etc. Please refer to Charge Disposition Codes for more specific details.

Charge Disposition Codes

	CHARGE DISPOSITION CODES
Value	Description
CE	CHARGE ENHANCED
D	DISMISSED
DD	DISMISSED/DIVERSION
DJ	DEFAULT JUDGMENT
DS	DEATH SENTENCE
FD	FINDING JUDGMENT FOR DEFENDENT
FM	FINDING JUDGEMENT FOR MUNICIPALITY
FS	FINDING JUDGMENT FOR STATE
G	GUILTY
GI	GUILTY BUT MENTALLY ILL
GL	GUILTY OF LESSER INCLUDED OFFENSE
GM	GUILTY/MERGED -- NO JUDGMENT
LI	LEGAL IMPOSSIBILITY
NF	NOT FILED
NG	NOT GUILTY
NP	NOT PROVEN
NR	NOT GUILTY BY REASON OF INSANITY
P	PROVEN
SF	TEMPORARILY FILED IN SCREENING
WA	WRONGFUL ARREST

	CHARGE DISPOSITION REASON
Value	Description
BV	BENCH VERDICT (COURT TRIAL)
CD	DISMISSED/COURT
GA	GUILTY PLEA WITH AGREEMENT
GP	GUILTY PLEA WITHOUT AGREEMENT
JA	(JUDGMENT) ADMISSION
JV	JURY VERDICT (JURY TRIAL)
PD	PROSECUTOR DIVERSION
TD	PROSECUTOR TRAFFIC DIVERSION
0070	STALE CASE
01	EVIDENTIARY PROBLEMS
02	ESSENTIAL POLICE WIT NOT PRESENT
03	ESSENTIAL CIVILIAN WIT NOT PRESENT
04	PLEA AGREEMENT
05	DIVERSION
06	STATE DECLINE PROSECUTION
07	RESTITUTUION MADE TO VICTIM
08	ANALYTICAL RESULTS INSUFFICIENT
09	PHYSICAL EVIDENCE INSUFFICIENT
10	LACK OF CORROBORATIVE EVIDENCE
11	MISSING NECESSARY ELEMENT OF OFFENS
12	INSUFF NEXUS BETWEEN DEF AND CRIME
13	DEFENDANT IDENTIFICATION PROBLEMS
14	CONFESSION BY ANOTHER
15	VIOLATES LETTER NOT SPIRIT OF LAW
16	GOOD DEFENSE
17	CASE MOOT
18	DEFENDANT'S PERSONAL CHARACTERISTIC
19	DEFENDANT'S RECORD
20	DEF COOP - OTHER CASE/AGAINST CO-DE
21	FAMILY OR PERSONAL MATTER
22	ADMINISTRATIVE ACTION TAKEN
23	TRIVIAL IN RELATION TO PRIN OFFENSE
24	FACTS DO NOT WARRANT FELONY CHARGE
25	COMPLAINANT REFUSES/RELUCT TO PROSE
26	COMMPLAINANT FAILS TO APPEAR
27	COMPLAINANT UNAVAILABLE
28	UNABLE TO LOCATE COMPLAINANT
29	ESSENTIAL WIT REFUSES/RELUCT TO TES
30	ESSENTIAL WITNESS UNAVAILABLE
31	UNABLE TO LOCATE ESSENTIAL WITNESS
32	POLICE OFFICER UNAVAILABLE
33	WITNESS PRIVILEGE
34	WIT STORY CONFUSED/UNREAL/DISBELIEV
35	WIT STORY CONTRADICTED BY OTHER FAC
36	WITNESS CREDIBILITY QUESTIONABLE
37	QUESTIONABLE SEARCH AND/OR SEIZURE
38	INADMISSABLE CONFESSION OR STATEMENT
39	LACK OF VENUE IN MARION COUNTY
40	TRANSFERRED TO JUVENILE COURT
41	DEF REMOVED TO ANOTHER JURISDICTION
42	PRIVATE REMEDY TAKEN; NO RESTITUTION
43	CASE SUBMITTED TO GRAND JURY
44	SUPERCEDING INFO; OTHER CASE MORE IM
45	UNABLE TO QUALITY WITNESS
46	PROSECUTOR ERROR
47	CO-DEFENDANT NOT GUILTY
48	HUNG JURY
49	PROCEDURAL PROBLEMS/DELAYS
50	CRIMINAL RULE 4 PROBLEM
51	CLERICAL ERROR
52	MENTAL TREATMENT
53	CSD TREATMENT
54	NARCOTIC TREATMENT
55	OTHER TREATMENT
56	BREADDOWN FOR TRIAL
57	DEFENDANT GUILTY OTHER CASE
58	DEFENDANT SERVING TIME
59	DEFENDANT INSANE
60	GOOD ALIBI
61	EVIDENCE SUPPRESSED
62	DEFENDANT EXCULPATED
63	INSUFFICIENT EVIDENCE
64	OTHER
65	DEFENDANT DECEASED
66	CASE TO BE REFILED
67	VICTIM RECANTS
68	STALE FTA WARRANT
69	STALE PC WARRANT
70	STALE CASE

Client ID - Client ID is an optional field created to assist you with accounting and managerial reporting functions. Before submitting a search request, you can input a customer name, account number, department name, account executive, or etc. into the Client ID area. After submitting your search request, your online billing summary will provide not only a total of any fees you have incurred, but also provide sub-totals per Client ID. Client ID sub-totals are available only on the online billing summary. They are not provided on other invoicing statements.

This area is provided only as an aid to you. The Client ID will not appear on any records, licenses etc. that are a result of your search.

Court - A code identifying a specific court

Court Date/Time - Schedule for the next event in court for the party

Case Summary - Press the button in the column to get the details of case summary of the party.

Case Status Codes

D	Disposed/Dismissed
E	Expunged
EW	Expired Warrant
NC	Not a Case
NF	Not Filed
O	Open
PS	Pre-Screening

Criminal Case Summary - This service is available 24 hours/day (except 1:00pm - 5:00pm Sundays for city/county maintenance) and enables the user to conveniently search the Marion County Circuit Court database for a synopsis of details regarding an individual's criminal court case. It includes charge details, history, release conditions, and motions. The database is updated continuously by the Clerk's Office.

A Criminal Justice Name Search must first be conducted to identify the correct individual. From the resulting search, you may then click on the Case Summary button for more specific information. For subscribers, there is a $2.00 fee assessed when the search button is clicked to perform the Criminal Justice Name Search. There is an additional $5.00 fee assessed for each Case Summary you retrieve.

You may choose to use a credit card for instant access. There is a $3.06 charge assessed to your credit card when a Criminal Justice Name Search is conducted. There is an additional $6.12 fee assessed for each Case Summary retrieved.

There is no charge to click the main "Case Summary" button located on the Name Search Results webpage. The main Case Summary button will lead you to a list of all criminal cases which the person has been a party.

You may choose any or all of these cases to research further by clicking the "Select" button next to the appropriate case. There is a $5.00 fee assessed for each specific case you select.

You may choose to use a credit card for instant access. There is a $6.12 charge assessed to your credit card for each specific case you select.

Criminal Justice Name Search - This service is available 24 hours/day (except 1:00pm - 5:00pm Sundays for city/county maintenance) and enables the user to conveniently search the Marion County Circuit Court database to identify whether an individual has any criminal court charges against him or her. The database is updated continuously by the Clerk's Office. There is a $ 2.00 fee assessed when the search button is clicked to perform the query. From the resulting page, you may then click Party Booking Details and/or Case Summary for further information. There is an additional fee if you choose these options.

You may choose to use a credit card for instant access. There is a $3.06 charge assessed to your credit card when a Criminal Justice Name Search is conducted.

If you do not know the exact spelling of the individual's last name, you may click the "sound alike" button which will identify similar names in the search.

The search only identifies people who have been listed with an ALIAS, BOOKING NAME, CHARGED NAME, or IDENTIFIED/PDID NAME. Additionally, traffic incidents (UTT) and civil case information are not included in this search.

The Clerk's Office does not verify information in its database. It merely records information from the Marion County Court System. The database was established in 1988. Events which occurred prior to that year may not be included in the database. For a comprehensive limited criminal history which includes events prior to 1988, please use CivicNet's Limited Criminal History service.

Current Location Codes

BHM	Jail Men's Basement Holding	1E	Juvenile
BHW	Jail Women's Basement Holding	2A	Non-violent felony, overflow
LCP	Lockup Court Processing	2B	Non-violent felony, overflow
LMA	Lockup A-block (bull pen)	2C	Non-violent felony, overflow
LMB	Lockup B-block (Ct Process)	2D	Non-violent felony, overflow
LMC	Lockup C-block (Holding)	2E	Custody Problems 1
LMH	Lockup H-block (Ct Process)	2F	Child Molestors
LMI	Lockup Men's Awaiting Init. Hearing	2G	Non-violent felony, overflow
LMR	Lockup Receiving Men	2H	Medical Separation
LMT	Lockup Men's Awaiting Transfer to Jail	2I	Non-violent felony, overflow
LSM	Summons Booking Location	2K	Custody Problems 2
LTR	Trustee	2L	Custody Problems 1
LUP	Lockup Pad	2N	Juvenile
LWC	Lockup Women's Court Processing U/3500	2O	Non-violent felony, overflow
LWH	Lockup 5th Floor Women's (Holding)	2P	Non-violent felony, overflow
LWI	Lockup Women's Awaiting Init. Hearing	2Q	Non-violent felony, overflow
LWM	Lockup Men's M Section	2R	Non-violent felony, overflow
LWR	Lockup Receiving Women	2S	Non-violent felony, overflow
LWT	Lockup Women's Awaiting Transfer to Jail	2T	Violent felony, overflow
O-3	Observation Cell	2U	Violent felony, overflow
O-5	Observation Cell	2V	Violent felony, overflow
OOJ	Out to Other Jurisdiction	2W	Violent felony, overflow
RS	No Cell Assignment	3A	Non-violent felony, overflow
SP	Suicide Observation	3B	Violent felony, overflow
TF2	Child Molestors	3C	Violent felony, overflow
TF3	CCP Community Corrections	3D	Non-violent felony, overflow
TF4	General Maintenance	3E	Female Felony
WDT	Wishard Detention	3F	Female Felony
WEH	Wishard Emergency Room Holding	3G	Female Open
		3H	Female Open
		3I	Female Misdemeanor
		3J	Female Misdemeanor
		3K	Female Special Care
		3L	Female Misdemeanor
		3N	Female Misdemeanor
		3O	Female Open
		4A	Non-violent felony, overflow
		4B	Violent felony, overflow
		4C	Discipline
		4D	Discipline
		4E	Mental Health Segregation
		4F	Mental Health Segregation
		4G	Non-violent felony, overflow
		4H	Non-violent felony, overflow
		4I	Violent felony, overflow
		4J	Violent felony, overflow
		4K	Juvenile
		4L	Juvenile
		4N	Juvenile
		4O	Juvenile
		4P	Non-violent felony, overflow
		4Q	Non-violent felony, overflow
		4R	Violent felony, overflow
		4S	Violent felony, overflow
		4T	Non-violent felony, overflow
		4U	Non-violent felony, overflow
		4V	Violent felony, overflow
		4W	Violent felony, overflow

DOB - The party's date of birth in mm/dd/ccyy format

Gallery Number - The unique number assigned to an individual the first time the individual enters the local criminal justice system and is positively identified by fingerprints.

Next Case Event - Description of the expected next event in the party's case

Last Name, First Name , Middle Name - The party's last and first names ,and middle name or middle initial. Valid characters are letters and spaces. No numbers are special characters. When displayed it is in format of LAST_NAME, FIRSTNAME MIDDLE_NAME

Offense Location - Where the offense actually took place

Offense Date - When the offense took place

Party Booking Detail - This service is available 24 hours/day (except 1:00pm - 5:00pm Sundays for city/county maintenance) and enables the user to conveniently search the Marion County Circuit Court database for details regarding an individual's booking. The database is updated continuously by the Clerk's Office. A Criminal Justice Name Search must first be conducted to identify the correct individual. From the resulting search, you may then click on the Booking Details button for more specific information.

There is a $ 2.00 fee assessed when the search button is clicked to perform the Criminal Justice Name Search. There is an additional $5.00 fee assessed to retrieve the Party Booking Details. You may then retrieve any or all Party Booking Details from the subsequent screen at no additional charge. The search only identifies people who have been listed with an ALIAS, BOOKING NAME, CHARGED NAME, or IDENTIFIED/PDID NAME. Additionally, traffic incidents (UTT) and civil case information are not included in this search.

PDID Name - The party's name

Property Envelope Number - A number assigned to an envelope containing the possessions of a jailed party

Race Codes

B	Black
I	Indian
O	Oriental
U	Unknown
W	White

Social Security Number - A SS# is not required for criminal records. Searching by SS# may not retrieve all records for an individual.

Sound alike- If you are not sure how to spell the party's last name, select the 'Use sound alike search?' check box. The system will search for all names that sound like or are spelled like the last name you entered as search criteria.

Sex Codes

F	Female
M	Male
Z	Unknown

Verdict - Please refer to Charge Disposition and Charge Disposition Codes.

Wrist Band Number - The identifcation number of a wrist band assigned to a jailed party

Tips for Performing a Name Search

In order to maximize your chance of retrieving a match for the person you are researching, there are a few items to keep in mind:

The service only retrieves exact matches to your search criteria. For example, if your search criteria are: "Joe Perpetrator, born 1/1/70, ssn 111 22 3333", the service will retrieve only those records which exactly match all criteria. If even one criteria item, such as first name or birthdate, is different or missing from the court database, the service will not return a match even though Joe may indeed have a criminal record.

In the example, the service will only retrieve matches for Joe Perpetrator. It will not include listings for "Joseph Perpetrator" or "Joey Perpetrator".

To maximize the likelihood of retrieving a match for Mr. Perpetrator, we suggest searching solely by the last name, "Perpetrator". Leave all other optional criteria blank. The resulting list of matches will provide all people with the last name of Perpetrator, including Ann Perpetrator, Bob Perpetrator, Joey Perpetrator, and Joseph Perpetrator. You may then select the appropriate individual to further research.

If the last name is a common last name, the resulting list may be extremely large. In this case, you may decide to narrow your search parameters by using last name plus first initial, "J Perpetrator". The resulting list will include only Joey Perpetrator and Joseph Perpetrator.

Additionally, if you include other optional criteria such as date of birth and/or social security number, the service will only retrieve listings which exactly match.

Please keep in mind that when people are arrested, they are asked to provide their birthdate and social security number. However, the arrested individual may refuse to offer his birthdate or may provide a false (alias) birthdate. The courts and law enforcement may not have a method to confirm the accuracy of the data reported. Generally, the responses provided by the arrested person are entered into the database. Therefore, to maximize the likelihood of retrieving a match, do not include these types of criteria in your search.

When reviewing the list of potential matches to your search request, you may discover that 2 entries could match the person you are researching. It is also possible that the 2 listings are for the same person.

For example, Mr. Perpetrator could have been arrested a couple times. During the first arrest, he stated his name was "Joey Perpetrator". During the second arrest, he stated his name was "Joseph Perpetrator". Each name would be entered into the database as a unique entry.

To determine whether "Joey" and "Joseph" are the same person, check the Gallery Number provided with the search results list. If the Gallery Numbers are the same, it is the same person.

The Gallery Number is a unique fingerprint number assigned to an individual during the person's first arrest. During any subsequent arrests, the person's fingerprint is taken again and matched with other prints in the database. If there is a match, the same Gallery Number is used and indicates it is the same individual regardless of inconsistent (alias) names, social security numbers, and birthdates.

Clicking on the "Case Summary" button for either listing will provide the same list of criminal court cases. In other words, the Case Summary will consolidate any and all cases associated with that Gallery Number.